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Provider Enrollment
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Web-based Provider Enrollment Application Training:

Provider Enrollment/Revalidation Training Video

In addition to the reference materials and the PEA User Guide, please select the hyperlink below to watch a video training for the web-based Provider Enrollment Application.

Provider Enrollment Training Video


Updates:

Sanctioned/Excluded Providers

Pursuant to Section 1128 and Section 1902(a)(39) of the Social Security Act, the West Virginia Medicaid Program will not reimburse a provider for any services or items that were rendered or ordered/prescribed by a sanctioned (e.g., suspended, excluded) provider. The effect of the provider's sanction precludes them from furnishing, ordering, or prescribing services or items to a Medicaid member. Claims for services/items rendered/ordered/prescribed by a sanctioned provider with dates of service or dispensing after the effective date of the sanction, will be rejected or disallowed if discovered during a post-payment review.

In accordance with the Patient Protection and Affordable Care Act (Pub. L. 111-148, enacted on March 23, 2010, as revised by the Health Care and Education Reconciliation Act of 2010 (Pub. L. 111-152), enacted on March 30, 2010, together known as the Affordable Care Act (ACA), the West Virginia Medicaid Program is required to terminate enrollment of any provider that is excluded under Medicare or any other state Medicaid Agency. Excluded individuals and entities prohibited from participating in the West Virginia Medicaid Program are identified in the following list. Excluded individuals and entities are listed according to the type of provider they were at the time of exclusion; however, they are excluded from participating in providing services in the Medicaid program in all categories of services and in any capacity. The exclusion remains in effect until they are removed from this list.

Any provider participating or applying to participate in the West Virginia Medicaid program must search this list and the Federal Office of Inspector General's List of Excluded Individuals and Entities (LEIE) at http://oig.hhs.gov/fraud/exclusions.asp on an annual basis to determine if any existing employee, contractor, owner or board member has been excluded from participation in the Medicaid program. Also, any provider participating or applying to participate in the West Virginia Medicaid program must search both lists prior to hiring staff to ensure that any potential employees, contractors, owners or board members have not been excluded from participating in the Medicaid program.

Document link provided below:
June 2012 Excluded Providers - Previously Enrolled with WV Medicaid
June 2012 Excluded Providers - Non-Enrolled with WV Medicaid


Revised License Maintenance Policy

Health care providers, who, under the State Plan and/or State statute are required to be licensed in West Virginia (WV) or the state in which they practice, must maintain and ensure that a current license is on file at all times with West Virginia Bureau for Medical Services (BMS) Provider Enrollment Unit, Molina. A provider's participation in the WV Medicaid Program may be terminated if Molina cannot verify the current status of a provider's license.

Document link provided below:
License Lapse Policy

Provider Enrollment Contact Information

    Telephone: 888 483 0793
    304 348 3360
    304 340 2763 Fax

    Post Office Address:
    PO Box 625
    Charleston, WV 25322-0625

    Office Hours
    Monday - Friday; 8:00 am - 5:00 pm

    Email:
    wvproviderenrollment@molinahealthcare.com








Provider Enrollment Process:

Before beginning enrollment or re-enrollment, prepare information needed by accessing the Provider Enrollment Checklist that gives all required steps in order to submit an application for review and approval to bill WV Medicaid.

Provider enrollment/revalidation has begun: this process will be conducted in a phased-in approach. Phase I began on June 3 and includes only direct individual physicians, direct chiropractors, direct podiatrists and direct optometrists. Please note: Only the provider types identified for Phase I may revalidate via the portal at this time. A planned schedule of phases will be posted on the web portal to outline each provider type and their enrollment/revalidation time period. If you have any questions, please contact the Provider Enrollment Unit at (888) 483-0793, option 3, Monday through Friday, between the hours of 8:00 am and 5:00 pm (EST).

To enroll online:
  1. To begin the provider enrollment process, choose one of the following:
    • New -- For new enrollments, please contact Molina Provider Enrollment
    • Revalidate
    • Resume
  2. You must first complete the provider enrollment process before registering as a trading partner. To register as a trading partner, please follow these instructions.
For assistance, please see contact information for Provider Enrollment located on the lower left of the page.

Provider Enrollment Reference Guides:


Provider Record Updates, Changes, and Documentation:

All maintenance updates and changes to your existing provider enrollment record must be submitted on paper. Documentation for making provider record updates and changes can be found below.